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Calendar Posting Guidelines

Thursday, 08 October 2009 14:39 GTWebmaster Support Documents - Site User Support
 E-mail

Welcome to the GOOD TIMES Community Calendar online. (see calendar, opens in new window)
Events under $10 will be considered for printing in our weekly paper. Submissions adhering to the following guidelines will be approved, and given consideration for the print edition. Have your event posted by Friday at noon for possible inclusion in the following week’s GOOD TIMES.

Event Titles (subject) and Descriptions (activity) should be short and concise to make room for more events.
Subject Titles should be no more than 40 characters (including spaces).
Activity Descriptions should be no more than 100 characters (including spaces).
Location descriptions should be 40 characters or less (including spaces).
Contact descriptions should be 40 characters or less (including spaces).
Cost descriptions should be 15 characters or less (including spaces).

Remember, the date, time, location, contact and cost all show up on their own lines so no need to duplicate in the description body.  Add your web site in the contact field so readers can go there for more information.  The idea behind the free Community Calendar is to tell, not sell, so please include just the facts. Please note that we will edit down any postings that are pulled to be printed in GOOD TIMES, by posting the correct length or less you can be sure you posting shows as desired.

Things to watch out for:
1. Do not include area code in the phone number unless outside the (831).
2. Do not include contact information in the body of your listing (it is listed below in Contact and Location)
3. Do not put http:// or Www. In your websites ... Please leave the .com, .net, .org.
4. We do not need the zip code if the event is local.
5. We do not need CA for California.
6. If the hours are past midnight put the next morning in the 2nd time field and say NO to the repeat of everyday.
7. Do not use CAPS in the TITLE or in the BODY of the event UNLESS your company is in CAPS like WECare CO.
8. Take out the .00 from the amount of how much it cost unless there is change.
9. Posting on the calendar works best in Firefox (Mac and PC), or Safari (Mac).
Note: Please do not spam the Good Times Community Calendar with too many events, it is designed to promote one or two of your events per week.  Setting events to repeat monthly or weekly is encouraged when appropriate, but again please no more than one event showing per day.  Posters who abuse this policy will be banned from posting any future events.  Thank you for posting on the free GOOD TIMES Community Calendar, please contact us if you have any questions or would like information on advertising in online or in our paper.


How to post your Community Calendar event
LogInAccount1. You must be a registered user on our site to post events. To register click on the Create an Account line tucked among the ads near the upper part of the far right column of the A&E, Music or Community Calendar pages only, log-in here or click on “Create an account” to set up a new one. Click HERE to Create Account or Log in >
2. Create your user name, add your email address and a password. Please make note of your user name and password for reference.
NOTE: You will be able to log in with just the registered email address and password, the username is what will show on your posting.
3. Once your registration request is submitted you will be instructed to go to your personal email and click “Verify Address” on the link that was sent. Once this is completed you can log on to our web site and post your event. Note: if you do not receive check the junk mail folder.
4. Log in with registered email or username + password to GtWeekly.com near the upper part of the far right column of the Music, A&E or Community Calendar pages only. 
(due to severe spammer attackes we have had to hide this log-in screen). You know are logged in when the login part says hi and your username ....
Click the Community Calendar link under the Music tab on the home page, or Calendar tab > Community Calendar.
At the top of the page and click: To add an event click here.
Cal_AddEvent

 

 

 


5. On the screen you will see the “Edit Event” fill in the following information:
Subject: Type in the event headline - Please DO NOT use all CAPS - 40 characters maximum.
Category: Select your Category (drop down menu)
Arts, Business, Classes, Food & Wine, Groups, Health, Outdoors, Spiritual, Volunteer, Music
Activity: Type in the details of your event in this space - 600 characters maximum. (Do not include formatting, photos, date, time, location or price information here, no image or web address please)
Location: Include address information - 50 characters maximum.
Contact: include telephone, email, web site and any other relevant contact information Note: When users click on your name next to the event they will be sent to your email address as well - 40 characters maximum.
Cost: include Free, or event fee if any - 30 characters maximum.

Note: Event text should not be pasted in to this form.  Please type event information in. Please do NOT use all CAPITAL letters, your event will not be approved. Events are saved and can be edited later to change information, times, dates and locations.
Please proof your own work before hitting Save so the listings are clean and accurate.
Cal_noRep
 

 

6. Below you will see the “Calendar” area.  Select No Repeat (one time event), Weekly or Monthly event options.  Select the Start Date and time for your event.  Be sure to change the date to the date of the event and only use Repeats when the event repeats on the same day/time each week/month. **Repeat Until MUST be checked and Calendar.  Date MUST be selected for repeat events. Check AM or PM..

Plan ahead and post your events at least 5 weekdays in advance of your event date. Events are typically approved within 48 hours and are not approved on weekends.

For event that happen each Week:
Cal_week

For event that happen Monthly:
Cal_month 
NOTE: If desiring a Weekly or Monthly repeating event you must also select Repeat Until and set the date the event repeat ends.  This can be up to a year in the future. If you do not select a Repeat Until date, the event will not repeat.

7. Hit the Apply button at the top to save your work and keep editing, Hit the Save button at the top to close and submit your posting.
NOTE: be sure to double check that your Event Category is selected before hitting SAVE. 
Your event is now submitted for approval and should show up online within 1 day.
NOTE:  You will be notified via email once your event is approved and posted online.

Pencil_edit8. To edit an event already posted: Log in with the same account used to make the posting, go to the Community Calendar, go to the date of your event, open the event and you will see the pencil to the right of the headline, click on the pencil and you will have the option to Edit repeat, Edit event or Copy and edit event (handy to repost an event with a new date). Event will need to be approved by Good Times after editing before it shows on the calendar again.

Note: Please check your work after the event gets posted and edit as necessary. 
Please keep your event posting current, or delete if not happening.
If you are have difficulty posting your event contact Community Calendar Coordinator at: This e-mail address is being protected from spambots. You need JavaScript enabled to view it , or at 458-1100 x 200.
Press releases for editorial consideration can be FAXed to 831-458-1295 or emailed to This e-mail address is being protected from spambots. You need JavaScript enabled to view it
Thank You! For sharing your event Let the GOOD TIMES Roll. Click HERE to Create Account or Log in >
Printable Guidelines > >> Manual Calendar submission form. Good Times online Terms of Use.

 

Community Calendar sponsored by Bay Federal
BayFederal comcal2

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